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Contractor and construction invoice template
Use this form for general contractor and construction jobs, then download a PDF, Word or Excel file. You need no account. The sample is a second progress bill on a kitchen. Replace it.
| Invoice no. | HB-204-2 |
|---|---|
| Invoice date | 11/08/2026 |
| Service date | 11/07/2026 |
| Due date | 11/18/2026 |
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Progress payment 2: demolition done, rough-in passed | 1 | stage | $14,500.00 | $14,500.00 |
| Change order CO-1: move sink wall | 1 | job | $1,850.00 | $1,850.00 |
| Building permit, at cost | 1 | permit | $780.00 | $780.00 |
| Labor | $16,350.00 |
|---|---|
| Parts and fees | $780.00 |
| Subtotal | $17,130.00 |
| Total due | $17,130.00 |
| Already paid | $4,500.00 |
| Balance due | $12,630.00 |
Progress payment 2 of 4: rough-in passed. Change order CO-1 signed 27 Oct.
Pay by: Check or ACH to Hartley Build Co.
What you type stays in your browser. The form runs in your browser and makes the files on your device. It does not send form values to us. We count page visits and downloads with Google Analytics. If you close the page, the form data is gone. The files are PDF, Word and Excel, not an e-invoice format.
What to show on a contractor invoice
A construction invoice links the amount to the contract: which stage, which change order, what the customer already paid, and what remains.
| Field | Why it matters on a construction job |
|---|---|
| Contractor license number | Lets the owner check your license. California asks for it on the contract. |
| Contract or job reference | One job can have many bills, so give each one a reference. |
| Progress stage | Name the stage reached, for example rough-in passed. |
| Change orders | Each one gets its own line with its number and date. |
| Payments to date and balance | The form prints what the customer paid and the balance. |
| Lien notices and waivers | Keep them with the invoice. |
Filled example: small bathroom, final bill
A second job at sample prices. Use your contract amounts.
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Final payment: tile, fixtures, paint complete | 1 | stage | $6,200.00 | $6,200.00 |
| Change order CO-2: niche in shower | 1 | job | $640.00 | $640.00 |
| Dumpster, second pull | 1 | each | $420.00 | $420.00 |
| Total before tax | $7,260.00 |
Construction line items and typical prices
Tap Add to put a line on the form. The range comes from the source in the same row. The price that the button adds is a sample inside that range, not a price recommendation.
| Line item | Typical range (US) | Source | |
|---|---|---|---|
| General contractor, small jobs | $50–$150 per hour | Cost to Build a House | |
| Interior demolition | $1,201–$5,328 | Homeyou | |
| Kitchen demolition | $397–$3,012 | Homeyou | |
| Demolition labor | $22–$54 per hour | Homeyou | |
| Drywall repair, small holes | $100–$200 | Taskrabbit | |
| Drywall repair, holes of 12 in. or more | $200–$400 | Taskrabbit | |
| Drywall ceiling repair | $300–$1,000 | Taskrabbit | |
| Building permit, residential | $525–$3,114 | The Pricer | |
| Dumpster | Your price | No source: use your own price | |
| Change order | Your price | No source: use your own price |
Contractor rules that touch the invoice
Down payment cap in California
On home improvement jobs, the down payment cannot pass the lesser of $1,000 or 10 percent, except for blanket-bond licensees. Later payments cannot exceed the value of work performed. CSLB guide
Change orders in writing
The California CSLB guide says that a price change must be a written change order in the contract. New Jersey requires written changes to home improvement contracts over $500. N.J.A.C. 13:45A-16.2
Lien rights
In California, suppliers and subcontractors give the owner a Preliminary Notice within 20 days of delivering material or starting work. Contractors give a Mechanics Lien Warning. CSLB guide
Contractor invoice questions
How do I bill a progress payment?
Enter one line per stage with quantity 1. Put the stage in the description, enter past payments in the form, and the file prints the balance due.
Is this form for a 1099 independent contractor?
Yes. A self-employed person who bills a business can use it. Use the freelancer page if you bill by hours or by project with no parts.
Should each change order have its own invoice?
Choose what your contract allows. You can add a line to the next progress bill with the change order number, so one document shows the running total.
Can I bill for material that is on site but not installed?
Your contract decides this. In California, payments cannot exceed the value of the performed work, so check this before you bill material that is not installed.
When a form is not enough
The InvoiceSnap app saves customers and past invoices. It records payments that you get outside the app. It drafts estimate lines from a job description with optional online AI, and you review each draft. The free plan has 3 invoices and 3 estimates in total, not per month. The app has 19 invoice designs. Plans and prices are in the app. The form on this page has fields that the app does not have, such as a service date.
Sources and how this page was checked
Published by 731labs, the maker of InvoiceSnap. Last checked 11/09/2026. An AI tool helped draft this page. An automated check compared the legal facts and price ranges with their sources, using two AI models. No person reviewed this page. The sources are listed below. This page is general information. It is not tax or legal advice.
- Cost to Build a House, general contractor fee guide, 2026. Checked 11/09/2026.
- Homeyou, demolition cost, 23 Jul 2026. Checked 11/09/2026.
- Taskrabbit, drywall repair cost guide, updated 1 Nov 2026. Checked 11/09/2026.
- The Pricer, building permit cost, 8 Nov 2026. Checked 11/09/2026.
- US Bureau of Labor Statistics, construction laborers and helpers, May 2025 data. Checked 11/09/2026.
- US Bureau of Labor Statistics, construction managers, May 2025 data. Checked 11/09/2026.
- California CSLB, Home Improvement Contracts consumer guide. Checked 11/09/2026.
- New Jersey N.J.A.C. 13:45A-16.2, home improvement practices. Checked 11/09/2026.