InvoiceHome / Estimate templates / Painting
Painting estimate template
Use this form to price a paint job and download a PDF, Word or Excel estimate. There is no account. The sample is three rooms in an older home. Enter your rooms.
| Estimate no. | P-908 |
|---|---|
| Estimate date | 11/08/2026 |
| Valid until | 12/08/2026 |
| Planned start | 12/02/2026 |
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Bedroom 1, 10 x 12 | 1 | room | $640.00 | $640.00 |
| Bedroom 2, 11 x 13 | 1 | room | $720.00 | $720.00 |
| Hall, walls and trim | 1 | room | $380.00 | $380.00 |
| Lead-safe setup, containment, cleanup | 1 | job | $420.00 | $420.00 |
| Labor | $1,740.00 |
|---|---|
| Parts and fees | $420.00 |
| Subtotal | $2,160.00 |
| Estimated total | $2,160.00 |
| Deposit to start 15% | $324.00 |
Scope of work: Paint walls, ceilings and trim in 2 bedrooms and hall. Two coats. Patch nail holes and small cracks. Move and cover furniture. Home built 1962: lead-safe work practices.
Not included: Wallpaper removal, plaster repair over 1 sq ft, closets, doors.
Paint: owner color choice, mid-grade washable. Color change after start is a change order.
Accepted by: ______________________ Date: ____________
What you type stays in your browser. The form runs in your browser and makes the files on your device. It does not send form values to us. We count page visits and downloads with Google Analytics. If you close the page, the form data is gone. The files are PDF, Word and Excel, not an e-invoice format.
What a painting estimate should say
Say which surfaces, how many coats, how much prep and which paint.
| Field | Why it matters on a paint job |
|---|---|
| Surfaces and rooms | Walls, ceilings, trim and doors are separate decisions. |
| Coats and paint grade | Name the coats and the product line, or who buys the paint. |
| Prep work | Patching, sanding, caulk and primer. Say how much is included. |
| Home age | A home from before 1978 can bring the EPA lead rule. |
| Moving and protection | Say who moves furniture and how you cover floors. |
| Color changes | Say what a new color after the start costs. |
Estimate, quote or bid: Say what your paper means. Write "fixed price", or say how the price can change. Ask your state board or a lawyer what binds you. See estimate vs invoice.
Filled example: exterior repaint, 1,800 sq ft
A second job at sample prices, priced per square foot.
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Pressure wash, scrape, spot prime | 1 | job | $850.00 | $850.00 |
| Body, 2 coats | 1,800 | sq ft | $2.25 | $4,050.00 |
| Trim and fascia | 1 | job | $780.00 | $780.00 |
| Exterior paint, 22 gal | 22 | gal | $58.00 | $1,276.00 |
| Estimated total | $6,956.00 |
Painting line items and typical prices
Tap Add to put a line on the form. The range comes from the source in the same row. The price that the button adds is a sample inside that range, not a price recommendation.
| Line item | Typical range (US) | Source | |
|---|---|---|---|
| Interior painting | $2–$6 per sq ft | Housecall Pro | |
| Exterior painting | $1.50–$4 per sq ft | Housecall Pro | |
| Bedroom, 10 x 12 | $400–$800 | Housecall Pro | |
| Kitchen | $500–$1,200 | Housecall Pro | |
| Whole-home interior, 1,500–2,000 sq ft | $3,000–$8,000 | Housecall Pro | |
| Cabinet painting | $3,000–$10,000 | Housecall Pro | |
| Accent wall | $349–$2,950 | Homeyou | |
| Interior painting labor | $28–$79 per hour | Homeyou | |
| Bathroom | $150–$300 | Taskrabbit | |
| Doors | $40–$100 | Taskrabbit |
Rules to check before you send a painting estimate
Lead-safe work in older homes
Under the EPA rule, paid work that disturbs painted surfaces in homes, childcare facilities and preschools built before 1978 falls under the Renovation, Repair and Painting Program. Lead-safe certified firms do the work. Name your certification on the estimate. US EPA RRP
Trained staff
EPA says that workers must be trained, either as a certified renovator or on the job by a certified renovator. Keep the training record with the job file. US EPA RRP
State license class
California has a C-33 Painting and Decorating class that covers preparing a surface and applying paints and similar materials. Other states set their own limits. Print the number your state gave you. CSLB C-33
Painting estimate questions
Should I price by the room or by the square foot?
Choose the unit that your customer can compare. The form has a unit for each line, so use both on one estimate if you want.
Do I include paint in the price?
Say so either way. Add paint as a parts line if you buy it, or write in the exclusions that the owner buys it.
How do I handle damage found under old wallpaper?
Exclude it in the scope and set a unit price for skim coat or repair, so that no one argues later.
Should the estimate give a finish date?
Give a planned start and a duration in the scope. Say in the terms how weather affects exterior work.
When a form is not enough
The InvoiceSnap app saves customers and past invoices. It records payments that you get outside the app. It drafts estimate lines from a job description with optional online AI, and you review each draft. The free plan has 3 invoices and 3 estimates in total, not per month. The app has 19 invoice designs. Plans and prices are in the app.
Sources and how this page was checked
Published by 731labs, the maker of InvoiceSnap. Last checked 11/09/2026. An AI tool helped draft this page. An automated check compared the legal facts and price ranges with their sources, using two AI models. No person reviewed this page. The sources are listed below. This page is general information. It is not tax or legal advice.
- Housecall Pro, painting price guide, 6 Mar 2026. Checked 11/09/2026.
- Homeyou, painting cost guide, 31 Jul 2026. Checked 11/09/2026.
- Taskrabbit, painting cost guide, updated 1 Nov 2026. Checked 11/09/2026.
- US EPA, Renovation, Repair and Painting Program. Checked 11/09/2026.
- California CSLB, C-33 Painting and Decorating classification. Checked 11/09/2026.