InvoiceHome / Estimate templates / Cleaning
Cleaning estimate template
Quote a recurring or one-time clean in this form and download a PDF, Word or Excel file. No account. The sample is a small office. Enter your client and their rooms.
| Estimate no. | BD-310 |
|---|---|
| Estimate date | 11/08/2026 |
| Valid until | 12/08/2026 |
| Planned start | 12/01/2026 |
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Office clean, 13 visits per month | 13 | visit | $95.00 | $1,235.00 |
| Restroom supplies, monthly | 1 | month | $85.00 | $85.00 |
| Quarterly floor machine scrub | 1 | job | $240.00 | $240.00 |
| Labor | $1,475.00 |
|---|---|
| Parts and fees | $85.00 |
| Subtotal | $1,560.00 |
| Sales tax 8.25% | $128.70 |
| Estimated total | $1,688.70 |
Scope of work: Clean a 2,400 sq ft office, 3 times per week after 6 pm: floors, restrooms, break room, trash, high-touch surfaces. Supplies included.
Not included: Window exteriors, carpet extraction, biohazard waste, medical instruments.
Monthly billing in advance. Either side may end with 30 days written notice.
Accepted by: ______________________ Date: ____________
What you type stays in your browser. The form runs in your browser and makes the files on your device. It does not send form values to us. We count page visits and downloads with Google Analytics. If you close the page, the form data is gone. The files are PDF, Word and Excel, not an e-invoice format.
What a cleaning estimate should say
A cleaning estimate sets the rhythm of the service. It tells the client the rooms, the task list, how often you come and who supplies what.
| Field | Why it matters before the first visit |
|---|---|
| Frequency and hours | Weekly, biweekly or nightly. Price any after-hours access. |
| Task list per room | It prevents "I thought that was included". |
| Supplies and equipment | Say who buys them, and who buys the paper goods. |
| First deep clean | Price the first visit apart. |
| Access and keys | Who opens the door, and the alarm code process. |
| Notice period | How either side ends a recurring plan. |
Estimate, quote or bid: Say what your paper means. Write "fixed price", or say how the price can change. Ask your state board or a lawyer what binds you. See estimate vs invoice.
Filled example: first deep clean, then biweekly
A home client at sample prices.
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| First deep clean, 4 bed, 3 bath | 1 | job | $395.00 | $395.00 |
| Biweekly standard clean, first month | 2 | visit | $205.00 | $410.00 |
| Pet hair add-on | 2 | visit | $20.00 | $40.00 |
| Estimated first-month total | $845.00 |
Cleaning services and typical prices
Tap Add to put a line on the form. The range comes from the source in the same row. The price that the button adds is a sample inside that range, not a price recommendation.
| Line item | Typical range (US) | Source | |
|---|---|---|---|
| Standard house clean | $140–$220 | Housecall Pro | |
| Kitchen and bathroom deep clean | $125–$400 | Housecall Pro | |
| Move-in or move-out deep clean | $220–$400 | Housecall Pro | |
| Standard clean, typical home | $90–$150 | Workiz | |
| Deep clean, general | $200–$400 | Workiz | |
| Cleaner, per hour | $25–$50 per hour | Workiz | |
| Standard clean, 3 bedrooms | $140–$230 | Tidy | |
| Office clean, per visit | Your price | No source: use your own price | |
| Paper goods and restroom supplies | Your price | No source: use your own price |
Rules to check before you send a cleaning estimate
Add tax in Texas
A Texas client pays tax on building cleaning, in a home or an office, with an exception for a self-employed housekeeper employed by the household. Show the tax before signing. Texas Comptroller 94-111
Taxable for a business client too
Texas names office, warehouse, garage and restaurant cleaning in the same rule, so a commercial estimate there carries the tax line as well. Texas Comptroller 94-111
Training claims
BLS says that janitors and building cleaners typically do not need formal education to enter the occupation. Say "certified" on an estimate only when you can name the certificate. BLS
Cleaning estimate questions
How do I price a house that I have not seen?
Give a range by bedrooms and bathrooms, and confirm after a walk-through. Mark it clearly as an estimate.
How do I quote a commercial job?
Price per visit, then multiply by visits per month. Set the deposit to empty when you bill monthly in advance.
Should I show a price per square foot?
Use it if your client compares bids that way.
What if the client wants supplies included?
Add a supplies line, or write that you bring standard products. Say who pays for special products.
When a form is not enough
The InvoiceSnap app saves customers and past invoices. It records payments that you get outside the app. It drafts estimate lines from a job description with optional online AI, and you review each draft. The free plan has 3 invoices and 3 estimates in total, not per month. The app has 19 invoice designs. Plans and prices are in the app.
Sources and how this page was checked
Published by 731labs, the maker of InvoiceSnap. Last checked 11/09/2026. An AI tool helped draft this page. An automated check compared the legal facts and price ranges with their sources, using two AI models. No person reviewed this page. The sources are listed below. This page is general information. It is not tax or legal advice.
- Housecall Pro, house cleaning prices, 27 Oct 2026. Checked 11/09/2026.
- Workiz, house cleaning cost guide, 17 Jul 2026. Checked 11/09/2026.
- Tidy, how much does house cleaning cost, 7 Apr 2026. Checked 11/09/2026.
- Texas Comptroller, Publication 94-111, building cleaning, dated Oct 2006. Checked 11/09/2026.
- US Bureau of Labor Statistics, janitors and building cleaners, May 2025 data. Checked 11/09/2026.