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Freelance invoice template
Use this form for design, code, video, translation or any other freelance work, and download a PDF, Word or Excel file. No account. The sample is a logo and site job. Replace it.
| Invoice no. | JP-073 |
|---|---|
| Invoice date | 11/08/2026 |
| Project | Brand refresh, contract of 2 Oct |
| Due date | 12/08/2026 |
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Logo design, 3 concepts, 2 rounds | 1 | project | $1,600.00 | $1,600.00 |
| Five-page website build | 32 | hour | $65.00 | $2,080.00 |
| Stock images, licensed for client | 4 | each | $15.00 | $60.00 |
| Subtotal | $3,740.00 |
|---|---|
| Total due | $3,740.00 |
| Already paid | $800.00 |
| Balance due | $2,940.00 |
Rights: Final logo files transfer to the client on full payment. Source files stay with the designer.
Late fee: Interest applies after the due date as our contract states.
Deposit of $800 received 3 Oct.
Pay by: Zelle or ACH to Jon Park
What you type stays in your browser. The form runs in your browser and makes the files on your device. It does not send form values to us. We count page visits and downloads with Google Analytics. If you close the page, the form data is gone. The files are PDF, Word and Excel, not an e-invoice format.
What to show on a freelance invoice
A freelance invoice says who you are, what you delivered, what is left to pay, by when, and how. It also says what the client owns. The IRS names invoices among the supporting documents that you keep for your books.
| Field | Why it matters when you work alone |
|---|---|
| Your legal name or business name | Use the name on your W-9, so that a finance team can match the payment. |
| What you delivered | Name files, pages or hours, not only "services". |
| Deposit and balance | Show what the client already paid. |
| Due date | New York law sets a default of 30 days when the contract sets no date. |
| Rights | State what transfers, and when. |
| Late fee | Print only what your contract allows. |
Filled example: video edit
Another job at sample prices.
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Edit 2 customer stories, 90 seconds each | 2 | video | $640.00 | $1,280.00 |
| Color and sound pass | 3 | hour | $70.00 | $210.00 |
| Rush delivery, 48 hours | 1 | job | $150.00 | $150.00 |
| Total | $1,640.00 |
Common freelance jobs, with ranges from the sources
Tap Add to put a line on the form. The range comes from the source in the same row, and the button adds a sample inside it. Treat each range as a guide, not as your freelance rate. Set your own rate to cover your costs.
| Line item | Employee wage range, May 2023 (10th to 90th percentile) | Source | |
|---|---|---|---|
| Web development | $22.53–$75.61 per hour | BLS 2023 | |
| Graphic design | $17.51–$48.29 per hour | BLS 2023 | |
| Translation | $17.03–$46.68 per hour | BLS 2023 | |
| Bookkeeping | $15.61–$33.11 per hour | BLS 2023 | |
| Video editing | $18.74–$74.27 per hour | BLS 2023 | |
| Photography | $13.71–$46.03 per hour | BLS 2023 | |
| Fixed-price project | Your price | No source: use your own price | |
| Rush fee | Your price | No source: use your own price | |
| Revision round | Your price | No source: use your own price |
Freelance rules that touch the invoice
New York State
With no payment date in the contract, payment is due within 30 days after you finish (section 1411). Section 1410 sets an $800 floor, over 120 days, and excludes construction contractors. NY GBL 1410
New York City
The city says that contracts worth $800 or more must be in writing, with the work, the pay and the payment date. It says that a worker may collect double the unpaid amount for late payment. NYC DCWP
California
SB 988 requires a written contract for professional services of $250 or more, with payment due within 30 days after completion if the contract sets no date. California SB 988 bill page
Freelance invoice questions
What should I do when a client asks for a W-9?
Send it. Form W-9 gives the person who files an information return your correct taxpayer number.
How do I show a deposit that I already got?
Enter it in the deposit field. The total, the amount paid and the balance due then print on the file.
Can I charge a late fee?
Print the rate from your contract on the invoice. Check the rule for your state.
Do I keep a copy of each invoice?
Keep it with your records. The IRS says to keep records for 3 years, unless one of its named longer periods applies.
When a form is not enough
The InvoiceSnap app saves customers and past invoices. It records payments that you get outside the app. It drafts estimate lines from a job description with optional online AI, and you review each draft. The free plan has 3 invoices and 3 estimates in total, not per month. The app has 19 invoice designs. Plans and prices are in the app.
Sources and how this page was checked
Published by 731labs, the maker of InvoiceSnap. Last checked 11/09/2026. An AI tool helped draft this page. An automated check compared the legal facts and price ranges with their sources, using two AI models. No person reviewed this page. The sources are listed below. This page is general information. It is not tax or legal advice.
- BLS wage survey, web developers, May 2023 data. Checked 11/09/2026.
- BLS wage survey, graphic designers, May 2023 data. Checked 11/09/2026.
- BLS wage survey, interpreters and translators, May 2023 data. Checked 11/09/2026.
- BLS wage survey, bookkeeping clerks, May 2023 data. Checked 11/09/2026.
- BLS wage survey, film and video editors, May 2023 data. Checked 11/09/2026.
- BLS wage survey, photographers, May 2023 data. Checked 11/09/2026.
- New York General Business Law 1410. Checked 11/09/2026.
- NYC Consumer and Worker Protection, freelancer workers. Checked 11/09/2026.
- California SB 988, bill page. Checked 11/09/2026.
- IRS, what kind of records should I keep. Checked 11/09/2026.
- IRS, how long should I keep records. Checked 11/09/2026.
- New York General Business Law 1411. Checked 11/09/2026.
- IRS, about Form W-9. Checked 11/09/2026.